Addressing student hostel acquisition challenges

Abstract

Hostel management in higher institutions of learning involves numerous challenges, including allocation of rooms, tracking of residents (students), fee management, and ensuring the overall well-being of students. The primary goal of this project is to develop a comprehensive Hostel Information Management System (HIMS) that efficiently addresses these challenges, using Muteesa I Royal University as a case study. This study investigated the issues faced by hostel administrators, staff, and students in managing hostel-related activities. It highlighted how leveraging Information Technology could enhance the management of hostel records and processes. The project aimed at providing effective solutions for streamlining hostel operations, improving data accuracy, and facilitating better communication among stakeholders. Existing hostel management practices often rely on manual processes, which are prone to errors and inefficiencies. These traditional methods can lead to mismanagement of resources, delayed response to student needs, and difficulties in tracking payments and maintenance requests. The proposed HIMS offers a robust and scalable alternative that addresses these shortcomings. The system was developed using HTML and PHP for the front-end and MySQL for the database management. The development process included designing system architecture, user interfaces, and database schema to ensure seamless operation and user-friendly experience. Upon completion, the Hostel Information Management System for Muteesa I Royal University was successfully implemented. The system facilitates efficient room allocation, accurate fee management, and streamlined communication between hostel administrators and students, ultimately enhancing the overall hostel experience